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How to Make Association Meetings More Efficient, More Productive & Less Painful
February 9 2012 
(WEBINAR)
16th Annual Chapter Banquet & Casino Night
March 2 2012 
(Westin Hotel, Waltham, MA)
M-100 Essentials of Management
March 8 2012  - March 10 2012
(Natick, MA )
Emerging Leaders Network (ELN) Program
March 8 2012 
(Hampton Inn Executive Conference Center 319 Speen Street, Natick, MA 01760)
Condo Media

 
 
 

Stress Is Unavoidable — Managing it Is Essential
By: Nena Groskind

Close your eyes. Breathe deeply. Relax your white-knuckled-grip on the telephone. Take a walk. Take a vacation. Eat chocolate. Eat more chocolate. Now, repeat after me: “If I strangle the board member who is screaming at me, I will go to jail. My kids will miss me. This is just a job. This is just a job.”
Feel better now? These are some of the techniques association managers use to reduce the stress that makes burn-out an occupational hazard, turnover a constant problem and finding new managers a perpetual challenge.
Most of the pressure managers feel is baked into the job. It comes from the long hours, the night meetings, the tasks that fill and re-fill ‘to-do’ lists, the competing and often conflicting demands on energy and time, the constant effort to please, and, of course, the feeling, widely shared and largely justified, that managers are underpaid and underappreciated.
The sources of stress are many and varied, but for most managers, it is people – the board members and owners with whom they deal – who produce much of the pressure managers feel. “Managing condominium communities would be easy,” one manager observed wryly, “if it weren’t for the people living in them.”

Other Feature Articles:

  • CAI-NE Annual Condo Conference & Expo
  • FHA Approval Process Not the Nightmare
  • Fuel Economy - Community Associations Feel the Pinch as Gas Costs Continue to Rise

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How Much Detail is Necessary in the Minutes?

Question: We have an Owners' Forum at each annual homeowners' meeting, during which owners can identify themselves and ask questions, make comments or offer suggestions. Should we identify the individuals who speak and report what they say in the minutes of the meeting? Some board members think we should itemize these comments to avoid misunderstandings about what was said; others don¡¦t think detailed reporting is necessary. Is there a ¡§best practice¡¨ for association boards that we should follows?

Answer: The rule-of-thumb for the minutes of association board meetings applies to your owners¡¦ forum as well: The less said the better. That is the standard advice from community association attorneys, most of whom agree that boards should record only the essential information about their meetings „o issues discussed, motions made and votes taken „o omitting the details of who said what and why.

There is no requirement that the board identify every speaker and every word uttered at board meetings or at owners¡¦ forums, and there are good reasons for not doing so, primary among them: The possibility that a speaker might divulge personal information about individuals that should not be published, and the risk that detailed information might be used in litigation against the association.

The minutes of the owners¡¦ forum, like the minutes of board meetings, should report the issues discussed, the concerns expressed and the ideas proposed, but not much more than that. Information you include in the minutes is far more likely to create problems for the board than information you omit.

 
 

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